GREGORY HILLS FC

Gregory Hills FC Privacy Policy

1. Introduction

Gregory Hills FC Inc. (ABN: 27 227 826 367) ("we," "us," or "the Club") respects your privacy and is committed to protecting the personal information of our members, players, volunteers, and stakeholders. We comply with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs), as well as relevant NSW legislation, including the Privacy and Personal Information Protection Act 1998 (NSW).

This policy outlines how we collect, use, store, and disclose personal information, including our obligations under Football Australia and Football NSW regulations.

2. What Information We Collect

Gregory Hills FC may collect personal information including, but not limited to:

• Full name, date of birth, and contact details (phone, email, address)
• Emergency contact details and medical information (where necessary)
• Payment details for membership, registration, and sponsorship
• Photographs, videos, and other media related to club activities
• Club-related participation records, performance data, and disciplinary history

We may also collect information from Football Australia, Football NSW, or other regional football associations as required.

3. How We Collect Your Information

We collect personal information through:

• Player, coach, and volunteer registrations via Football Australia’s Play Football system
• Direct communication (e.g., emails, phone calls, or in-person meetings)
• Event and competition participation
• Membership and sponsorship applications
• Photographs and media taken at club events (with consent)

4. How We Use Personal Information

We use your personal information to:

• Register players, coaches, and volunteers with Football Australia and Football NSW
• Administer competitions, training, and club activities
• Communicate with members regarding club events, updates, and policies
• Process membership payments and sponsorships
• Ensure compliance with Football Australia, Football NSW, and other governing bodies
• Promote the club through social media, websites, and newsletters (with prior consent)

We do not sell, trade, or share personal information, including photographs or videos, with any third party for commercial purposes. This is especially important regarding images of children and minors, which will only be used by the club for internal and promotional purposes with appropriate consent from parents or guardians.

5. Disclosure of Personal Information

We may share personal information with:

• Football Australia, Football NSW, and Macarthur Football Association (MFA) for player registration, competition management, and governance
• Coaches, team managers, and club officials for training, team selection, and emergency purposes
• Medical professionals in case of injury or emergency
• Government authorities when required by law or regulation

Any disclosure will comply with Australian and NSW privacy laws.

6. Storage and Security of Information

Gregory Hills FC takes reasonable steps to ensure personal information is stored securely. We implement:

• Password-protected databases and encrypted digital storage
• Restricted access to personal information, limited to authorised club officials
• Secure disposal of personal information when no longer required

However, no data transmission over the internet is 100% secure. While we take all necessary precautions, members acknowledge that they share personal information at their own risk.

7. Access and Correction of Personal Information

Members can request access to their personal information or request corrections by contacting the Club Secretary. We will take reasonable steps to update or correct any inaccuracies.

8. Consent and Opt-Out Options

By registering with Gregory Hills FC, you consent to the collection and use of your personal information as outlined in this policy.

• If you wish to opt out of receiving marketing communications, please notify us in writing.
• If you do not want your image or your child's image used in promotional materials, please inform the club at the time of registration or in writing at any time.

We respect members’ rights to privacy and will comply with all reasonable requests.

9. Complaints and Contact Information

If you have any concerns about how we handle your personal information, you can contact us via:
📧 Email: president@gregoryhillsfc.org.au
📞 Phone: +61 481 982 930
📍 Address: Cunningham Park, Gregory Hills NSW 2557

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC) or the NSW Information and Privacy Commission (IPC).

10. Policy Updates

Gregory Hills FC reserves the right to update this Privacy Policy as needed. Any changes will be published on our official website.

Last updated: 06/11/2024

Cunningham Park, Gregory Hills NSW 2557

ABN: 27 227 826 367 www.gregoryhillsfc.org.au